Approach
№ 02 · MethodClose by the 10th · Every month
Four dates a month. Closed by the 10th.
Coquitlam owners juggle commissions, rents, payroll and presale paperwork. Our month runs on a fixed schedule, so your numbers land by the 10th however hectic the last one was.
One month, four quiet milestones.
The calendar does the heavy lifting. Spring market or slow August, the same four dates hold.
- Day 1
Feeds sync.
Bank, card and payment-processor feeds pull in last month’s activity. A first pass catches anything odd: a duplicate charge, a deposit with no source.
- Day 5
One list of questions.
Transactions are categorised and matched to receipts. Whatever we can’t place reaches you as a single checklist, not a drip of emails.
- Day 10
Closed and sent.
Accounts reconciled, adjustments posted. Your profit and loss, balance sheet and cash summary land in your inbox.
- Month-end
Eyes forward.
We flag what the coming weeks hold: a GST filing date, a client who pays late, a presale deposit coming due. Then the cycle starts over.
A short stack, set up and run for you.
Cloud tools that suit Canadian small businesses. Each subscription sits in your name and on your card; we set it up, connect it and do the work inside it.
| Tool | Purpose | Typical cost | Who pays |
|---|---|---|---|
| QuickBooks Online | Main ledger for most files | $30 to $220 CAD a month at list price, by plan | Client |
| Xero | Main ledger, if you prefer it | $25, $60 or $80 CAD a month, by plan | Client |
| Dext | Captures receipts and supplier bills | From $31.50 CAD a month, by users and volume | Client |
| Plooto | Supplier payments with sign-off | Typically from $9 a month by plan, plus fees per payment | Client |
| Rotessa | Pre-authorised debits from customers or tenants | Varies with volume: a monthly fee plus per-transaction charges | Client |
| Wagepoint | Payroll runs, CRA remittances and T4 slips | $20 to $80 a month by plan, plus $4 to $10 per person paid | Client |
Already on tools that work? We keep them. If something needs replacing, you get the reason and a fixed quote first. Prices are set by each vendor, shown before tax and promotions, and can change.
Who can see your books, and how.
A ledger holds bank details, payroll and, for many Coquitlam owners, tenant and property records. We keep access narrow and the list of tools short.
- Your bookkeeper signs in as their own named user, which you can remove at any time. No shared passwords.
- Two-step verification switched on for every account that touches your financial data.
- BC's Personal Information Protection Act sets the rules we follow: collect personal information for a stated purpose, guard it with reasonable security, and dispose of it once it is no longer needed.
Leave whenever you like: the ledger, the subscriptions and the logins are already yours.
Five commitments, on the record.
These hold for every client. If one is about to slip, you hear it from us first.
- 01
Closed by the 10th.
Every month, without a reminder from you. If a missing statement is going to hold things up, we say so before the date arrives.
- 02
Replies in one business day, at most.
Often the same day. The rule holds in the spring market too, when every file is busy.
- 03
One bookkeeper, start to finish.
Whoever sets up your file keeps it. If you run more than one entity, the same person knows all of them.
- 04
Four reviews a year.
On Considered and Bespoke, a 30-minute call each quarter is already in the calendar. On Steady, ask for one whenever it would help.
- 05
Year-end prep, a month after year-end.
About four weeks after your fiscal year closes, we open the year-end file. Your CPA gets reconciled books well ahead of their own deadlines.
Let's see if we fit.
Book 20 minutes. Bring last month's statements or just a rough picture, and leave knowing what the work would cost.